Privacy Policy

Last Updated: June 1, 2026

At Numerikraft, we recognize that our success as a digital and scientific solutions provider is built on a foundation of trust, integrity, and ethical responsibility. That trust is reinforced by how we handle personal data, responsibly, transparently, and in full respect of individual rights. This Privacy Policy outlines how we collect, use, share, and protect personal data within the scope of our activities.

We are committed to applying a uniform and elevated standard of data protection, regardless of the user's country or region. Whether you're visiting our website, participating in a scientific event, or engaging with our services as a client, speaker, partner, or collaborator, your personal data is handled with care, diligence, and discretion.

Scope and Applicability

This Privacy Policy applies to all personal data collected and processed by Numerikraft in connection with our activities, including but not limited to:

• Operating and maintaining our websites, web platforms, and mobile applications
• Delivering services in the fields of life sciences, medical affairs, and digital innovation
• Managing scientific and professional events, training sessions, webinars, and forums
• Processing survey responses, interview content, and user research
• Producing digital, audiovisual, or written content in collaboration with clients or stakeholders
• Performing business operations, contract execution, and internal governance activities

It covers any interaction where identifiable personal information is exchanged, stored, or processed, including via forms, cookies, event tools, or professional correspondence.

Categories of Data We Collect

Depending on your interaction with Numerikraft, we may collect and process different categories of personal data, such as:

Identity & Contact Information

• Full name, professional title, affiliation or institution
• Work email, phone number, mailing address
• Country of residence, preferred language

Professional Profile Data

• Field of expertise, credentials, academic titles
• Participation in previous events, publications, or panels
• Areas of interest or preferred communication channels

Event-Related Data

• Registration status, session selection, logistics preferences
• Travel or accommodation information (when applicable)
• Dietary, accessibility, or religious accommodation requests
• Consent for photography or recordings during events

Technical & Digital Interaction Data

• IP address, browser version, device type
• Session activity logs, error tracking, interaction paths
• Cookie preferences and clickstream analytics

Media & Communication Content

• Audio/video recordings, webinar chat comments, image captures
• Email threads, contact form messages, support tickets
• Feedback surveys, evaluation forms, testimonials

Contractual or Transactional Data

• Purchase orders, contracts, service scopes, deliverables
• Payment details (processed securely via trusted partners)
• Project timelines, audit trails, and meeting records

We do not collect sensitive personal data (e.g., health, biometric, religious, or political beliefs) unless absolutely necessary for a specific purpose, and even then, only with clear consent, lawful justification, and protective safeguards.

How We Use Personal Data

We process personal data for a clearly defined and limited set of purposes, including:

• Managing client relationships, service delivery, and support
• Coordinating logistics for in-person or virtual events
• Issuing participation certificates, publishing abstracts, or acknowledging contributors
• Customizing content or digital experiences based on role, interest, or language
• Communicating relevant updates, reminders, and follow-up materials
• Conducting surveys and analyzing feedback to improve offerings
• Securing our platforms, monitoring performance, and detecting anomalies
• Complying with applicable legal, financial, or contractual obligations

We do not use your data for unsolicited marketing, and we never sell, lease, or exchange your information with third parties for commercial gain.

Legal Bases for Data Processing

All data processing conducted by Numerikraft is grounded on one or more of the following legal bases:

• Consent: When you voluntarily provide information via a form, survey, or email, or when you agree to be recorded or photographed.
• Contractual necessity: When data is required to fulfill a service, execute an agreement, or process participation in a project or event.
• Legitimate interest: When processing is necessary to maintain our operations, enhance service quality, or ensure technical security, provided such interests do not override your fundamental rights.
• Legal obligation: When processing is mandated by applicable laws, such as for accounting, invoicing, or archiving purposes.

Where consent is used, it may be withdrawn at any time by contacting us. Such withdrawal does not affect the lawfulness of prior processing.

For more details, please refer to the General Data Protection Regulation (GDPR, EU Regulation 2016/679), and the requirements of the Algerian National Authority for Personal Data Protection (ANPDP).

Data Retention and Archiving

Personal data is stored only for as long as necessary to fulfill its intended purpose. Retention periods are determined based on the following criteria:

• Type and sensitivity of data collected
• Duration of the project, event, or relationship
• Statutory obligations for financial or legal records
• Legitimate business or analytical purposes
• Potential for anonymized research or reporting value

Unless otherwise required, we aim to delete, anonymize, or archive personal data within 24 to 36 months following the conclusion of a service, contract, or interaction.

How We Protect Your Data

We apply a comprehensive framework of technical, organizational, and contractual safeguards to protect your data, including:

• End-to-end encryption during transmission and secure-at-rest storage
• Role-based access control (RBAC) and strict user authentication protocols
• Secure hosting in data centers with recognized certifications (e.g., ISO 27001)
• Real-time monitoring, firewall protections, and vulnerability scanning
• Internal data handling policies, access logs, and traceability reports
• Confidentiality agreements for all personnel and third-party processors
• Privacy-by-design practices across all platform and product development

Access to your personal data is strictly limited to individuals who have a legitimate and documented reason to process it.

For more information, please see our hosting provider's Privacy Policy.

Event Participation & Media Consent

In the context of professional events, Numerikraft may process your data to:

• Register and confirm your participation
• Prepare personalized materials (badges, certificates, agendas)
• Facilitate hotel or travel bookings if applicable
• Capture event moments (photography, video, livestream) for internal use or public recap

Participation implies acknowledgment of possible media capture unless you explicitly opt out. Your preferences will always be respected when clearly communicated before or during the event.

Your Rights

As an individual whose data we may process, you have the following rights, subject to relevant legal conditions:

• Right to access: To request confirmation and a copy of the personal data we hold about you
• Right to rectification: To update or correct inaccurate or outdated information
• Right to erasure ("right to be forgotten"): To request deletion when data is no longer needed or legally required
• Right to object or restrict: To oppose certain types of processing, such as automated profiling or analytics
• Right to data portability: To receive your data in a structured, readable format
• Right to lodge a complaint: With a relevant supervisory authority in your country, or with us directly

To exercise any of these rights, contact us at:

privacy@numerikraft.com

We respond to all valid requests within a reasonable time frame, subject to authentication and legal exceptions.

International Transfers

If personal data must be transferred outside the country of collection, for example, to a third-party provider, data storage partner, or cloud service, we ensure that:

• Transfers are made to countries or providers offering adequate levels of protection
• Contracts include binding safeguards, such as Standard Contractual Clauses (SCCs) or confidentiality terms
• The volume and type of data transferred are strictly limited to what is necessary
• Regular audits and assessments are conducted to verify compliance

International transfers are logged, documented, and subject to ongoing risk assessment.

Cookies and Tracking Tools

Our websites may use a combination of:

• Strictly necessary cookies: Essential for navigation, session security, and accessibility
• Performance cookies: To assess traffic, identify usability issues, and optimize experience
• Functional cookies: To store preferences and enhance personalization
• Third-party cookies (with consent): For video embedding, social sharing, or analytics tools

You may manage or reject cookies at any time via your browser settings or our cookie preference panel.

For more information, see our Cookie Policy.
Learn more about Google's practices here: Google Privacy Policy.

Use of Third-Party Providers

We may rely on external providers for:

• Customer relationship management (CRM)
• Email marketing, event registration, or survey platforms
• Cloud hosting and cybersecurity monitoring
• Financial or invoicing software

All providers are selected based on their security certifications, privacy practices, and contractual commitments. They are required to process data only on our documented instructions and are prohibited from using it for their own purposes.

A list of current providers may be shared with contractual clients upon request.

Children and Sensitive Data

Our services are intended for professional and academic audiences only. We do not knowingly collect data from children under the age of 16 or from individuals outside a professional context.

We also avoid collecting any sensitive data unless:

• It is clearly required for a service (e.g., accessibility request)
• You have been fully informed of the purpose and conditions
• Strong protections are in place and consent has been obtained

Policy Updates and Notifications

This Policy may be amended to reflect:

• New services, technologies, or features we offer
• Changes in relevant laws or best practices
• Feedback from users, partners, or regulators

The latest version will always be available on our website. Substantial changes may be communicated to affected users directly.

Contact

If you have any questions about this Privacy Policy or how your data is processed, please reach out to our privacy team: